Online enrollment in the Neptun system

When you enter the Neptun system – after accepting the data management information that appears when you first log in – as the first step of the enrollment procedure, you have the following tasks, which we ask you to go through in the specified order and make the necessary settings and modifications:

I. Checking and addition of personal data.

Deadline: 2022. august 14.

  • Checking personal identification data (Name, Maiden name, Date of Birth, Place of Birth, Mothers’ maiden name)

Please, check your administered general information in the system! These data cannot be modified, in case of discrepancy you have to reach out to the Registrar’s Department for modifications.

Accessing your data:

My Data => Personal Information => Personal Information Tab

  • Further recording of personal identification data. Recording of Social Security Number and Tax ID:

Please record/check the two identification data mentioned above!

Accessing data modification:

My Data => Personal Information => Personal Information Tab => Modify data button

After you finished recording your data, click the SEND CHANGES button at the bottom of the pop-up window!

  • Recording of identity card or passport and residential address card data.

Please record the identity card or passport (at least one of them) as well as your residential address card data in the system.

Accessing data modification:

My Data => Personal Information => Official documents tab => Add new button

After you finished recording your data, click the SAVE button at the bottom of the pop-up window!

You must record data usind the Add new button as many documents you have to record.

At least two documents (Identity card and residential address card or passport and residential address card) must be, but more can be recorded.

The given data can be modified later, moreover new data/changes must be continuously updated during the existence of the student status!

  • Recording of contact details (E-mail address, Address, Phone number)

Please, check your contact details that are recorded in the system, if necessary modify them, fill them out. The data available here were transferred from the E-felvételi system, i.e. they contain the contact information that were provided during the admission procedure.

  • E-mail addresses.

Accessing data modification:

My Data => Contact information => Email addresses tab => new email address button

After you finished recording your data, click the SAVE button at the bottom of the pop-up window!

At least one e-mail address have to be given! More e-mail address can be give, however one must be chosen as the default notification contact.

  • Addresses

Accessing data modification:

My Data => Contact information => Addresses tab => Add new button

After you finished recording your data, click the SAVE button at the bottom of the pop-up window!

You must record data using the Add new button as many types of address you want to record.

At least one address (Permanent Address) must be give, but if necessary more addresses (Notification address, Residence Address) can be given!

  • Phone numbers   

Accessing data modification:

My Data => Contact information => Phone number tab => new phone number button

After you finished recording your data, click the SAVE button at the bottom of the pop-up window!

You must record data using the NEW PHONE NUMBER button as many times as you wish to record.

At least one phone number must be given (primarily a mobile number) so that our staff can reach you in case of an urgent consultation!

  • Recording of Bank account

Accessing data modification:

Finances => Settings => Bank accounts tab => add bank account number button

After you finished recording your data, click the SAVE button at the bottom of the pop-up window!

Entering at least one bank account number is mandatory! If several bank account numbers are recorded, the first one becomes the default, which can be changed by selecting the “Make default” option in the menu bar that appears under the “+” sign at the end of the row of recorded account numbers.

II. Checking, authenticating and submitting the Enrollment form

Deadline: 2022. august 21.

After the data verification and data completion in point I., the generation and certified submission of the OE-0045 – Enrollment form application is mandatory for all enrolled students!

Accessing the form:

Administration => requests => Available request forms tab => OE-0045 – Enrollment form

Instructions for completing the application are available at the following link:

https://neptun.uni-obuda.hu/system/files/oe-0045-beiratkozasi-lap-segedlet-v1.pdf

Please read the instructions carefully, which also includes the procedure for verifying the application! The submitted application is received by your academic supervisor, who can only accept it if the application has been authenticated. Enrollment is not valid without an authenticated enrollment form!

The status of the request can be checked at Administration => Requests => Submitted requests tab. The status of the request is OK, if at the STATUS field the „Accepted” value is present.

III. Enrollment for the semester of 2022/23/1.

Deadline: 2022. august 25.

After accepting the Enrollment form, you must indicate in Neptun whether you wish to start your student relationship in Active or Passive status!

  • Enrolling for Active status.

This must be selected if you wish to start your education from this autumn. If you do not wish start now, go to the Enrolling for Passive status point.

Access:

Administration => Enrollment/registration => row of the current semester (2022/2023/1) in the menu bar that appears under the “+” sign choose the Enroll option => in the pop-up menu choose the Active status.

After recording click the declare button!

  • Enrolling for Passive statues

This must be selected if you wish to start your at a later semester. (e.g. because of finishing an other education, working at a job etc.)

Access:

Administration => Enrollment/registration => row of the current semester (2022/2023/1) in the menu bar that appears under the “+” sign choose the Enroll option => in the pop-up menu choose the passive status.

After recording click the declare button!

  • Further action in case of enrollment for a semester of with passive status.

In addition to the “Declaration of Passivation”, you must also submit the form OE-0002 – Request for Passive Semester in order to finalize the Passive status, as described below.

Accessing the request:

Administration => Requests => Available request forms => OE-0002 – Request for Passive Semester

Instructions for completing the request are available at the following link:

https://neptun.uni-obuda.hu/system/files/OE-0002-passziv-felev-kerelem-budapest-hallgatoknak-v1.pdf

The application is subject to a fee, i.e. a processing fee of HUF 4,000 must be paid for its submission.

In Neptun, payments can only and exclusively be initiated electronically, for which the money must be transferred to a so-called university account. This is a normal bank transaction that you can initiate from your own bank account number. Information about the transfers can be read on this link https://neptun.uni-obuda.hu/node/561. After the money have been transferred to the university account, the amount mentioned above can be payed at Finances => Payments menu, you select the item a click the Pay in button to finish the transaction.

IV. Registering subject for the first active semester.

In the case of first-year students, the subject admission procedure varies by faculty. In this regard, all first-year students will receive detailed information from the Faculties.

V. Further information about enrollment

Until the beginning of the semester, the University and Faculties may send out several informational materials regarding additional information and tasks (e.g. crediting of previous studies [accreditation, credit calculation], additional tasks required in the case of self-funded training, etc.).

Please keep an eye on the messages you receive in the Neptun system, as well as the letters sent to the specified e-mail address (including the Spam/Unsolicited letters/Junk mail folder) so that you do not miss any deadlines and further notifications.